onVisit Invite · Digital visitor registration
Norway's most modern guest experience.
onVisit Invite turns a regular meeting invitation in Outlook or Teams into pre-registration, QR check-in, and automatic host notification - a visitor system without queues, paper, or duplicate work.
Video (2 min): host sends an Outlook invitation, guest receives QR code, checks in at kiosk, and host is automatically notified.
< 5 sec
check-in per guest with QR
3 000+
Norwegian businesses use onVisit
30 000
visitors are registered daily
NIS2 GDPR
compliance built in
Briefly explained
What is onVisit Invite?
onVisit Invite is a module in the onVisit visitor management system that connects the calendar to the reception. When an employee invites an external guest to a meeting in Outlook, Microsoft 365, Teams or Google Calendar, onVisit automatically detects the invitation, pre-registers the guest and sends a confirmation with meeting time, address, map, parking information, any HSE instructions and a personal QR code for contactless check-in. Upon arrival, the guest scans the code, the host is notified in the same second, and the visit is logged in line with GDPR.
Developed by
Adaptive AS, part of Visma
onVisit has been developed in Norway since 2009 and has been part of the Visma group since 2024. Operates in Microsoft Azure with 24/7 monitoring from Visma Security Center.
In use at
3,000+ businesses
From industry and energy to municipalities and commercial buildings. Over 30,000 visitors are registered in onVisit every day.
Requires
No app, no new habits
The guest only needs their mobile phone. The host does exactly as before – sends a meeting request. The visitor system handles the rest.
The challenge
From friction to flow at the reception
The same meeting notice as today – but without the manual steps that create queues, incorrect registration and duplicate work.
Traditional visitor registration
- Host sends meeting invitation and notifies reception manually
- The guest is pre-registered in a separate system
- Queue at check-in screen, filling in name and contact info
- The host must be reminded of the meeting and notified manually
Digital reception with onVisit Invite
- The host sends a standard meeting request
- The guest is automatically prepared with information and QR code
- Contactless check-in – no queues
- The host is automatically notified when the guest checks in.
The process
How digital visitor registration works with onVisit Invite
One unified process from invitation to checkout.
1
Invitation sent
Regular meeting invitations in Outlook, Microsoft 365, Teams or Google Calendar. No new systems to learn.
2
The guest is being prepared
Receives time, location, map, parking, HSE information and QR code. Identity can be confirmed with BankID.
3
Non-contact check-in
The guest scans the QR code upon arrival. The lock or gate opens automatically via the onVisit Lane Service.
4
The host is notified.
Instant notification via email, SMS or Teams. The guest is visible in real time on the evacuation list.
5
Checkout and deletion
Automatically upon exit or via QR. Visit history is stored and deleted in line with GDPR.
Safety
Security and compliance are built in
Digital identity verification, full audit trail and automatic deletion in line with NIS2 and GDPR. ISO/IEC 27001-based management system and operation in Microsoft Azure via Visma Cloud Delivery Model.
Access control
The QR code is the access card
With onVisit Lane Service, the guest's QR code opens locks and gates automatically – no physical cards to hand out, register or collect.
The winnings
What you achieve with a modern visitor system
Summarized for management, reception, HSE and IT.
Employee productivity
No double registration – the host only sends one invitation.
Guest experience
Everything prepared in advance, contactless check-in, no queues.
Safety
Verified identity and full traceability on all visits.
Compliance
NIS2 and GDPR ready out of the box.
Sustainability
Paperless registration and reusable digital evidence.
Cost
Reduced need for staffed reception and consumables.
Frequently Asked Questions
Frequently Asked Questions about onVisit Invite
What is onVisit Invite?
onVisit Invite is a module in the onVisit visitor management system that automatically sends a meeting invitation in Outlook, Microsoft 365, Teams or Google Calendar to a pre-registered guest with a personal QR code. The guest checks in touch-free upon arrival, and the host is automatically notified.
Does the guest have to install an app?
No. The guest receives the invitation via email or SMS and shows the QR code from their mobile phone upon arrival. No app or account is required.
Does onVisit Invite work with Microsoft Teams and Google Calendar?
Yes. The invitation can be sent from Outlook, Microsoft 365, Teams, or Google Calendar. onVisit automatically detects that it is an external guest and handles the rest.
How is the guest's identity verified?
If necessary, the guest can authenticate themselves digitally with BankID when checking in. Alternatively, the reception can approve the visit manually via the authorization module in onVisit.
Does the solution comply with GDPR and NIS2?
Yes. onVisit only stores necessary information, automatically deletes after the company's defined deadlines and keeps a full access log. The solution is hosted in Microsoft Azure within the EU, with an ISO/IEC 27001-based management system and 24/7 monitoring from Visma Security Center.
Can the QR code open doors and locks?
Yes. With the onVisit Lane Service add-on module, the QR code from the invitation acts as an access card and opens locks, gates and doors automatically.
How do we get started?
Book a demo and we'll show you onVisit Invite on your own setup. The module is activated in existing onVisit installations without any new hardware.
Ready for Norway's most modern reception?
Book a demo and get a proposal tailored to your visitor management.
also read
More about modern guest reception
Data Privacy (GDPR)